Starting a new job is nerve-racking, but with the proper training, employees can feel welcome and ready to thrive even during their first day on the job. Fortunately, the Internet has made it very simple to disperse information in a uniform manner. Whether you’ve just hired one person, or one hundred, you can use technology to make sure that everyone has access to the information that they need.
Company E-Mail Addresses
A company specific e-mail address is something that most employees probably receive within an hour or two of getting to know their new work environment. It’s important for several reasons. Firstly, e-mail is one of the most efficient ways of spreading information. You can let people who have been with the company for a while know that new employees have been hired. This signals that they should do their best to help them feel welcome and answer any questions that come up. An e-mail is also an important tool if you use file sharing services to help the company stay on track, or plan to do so in the near future.
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Today’s options can handle files that are very large, so they’re a great resource if you’re searching for a way to be kinder to the environment and distribute documents such as the company handbook without wasting paper or ink.
Keep Newbie’s in the Loop
One of the reasons that a new work environment can be so tough is that new employees don’t have a knowledge base to draw from when it comes to company milestones. You can attend to that problem by publishing a newsletter and sending it through a file sharing service. Even if you think that you might discuss proprietary information that shouldn’t ever make its way outside of the company’s doors, don’t worry. Many file services offer password protection so you can rest assured that you’ll be able to spread information without compromising security.
Plan an Official Welcoming Event
Your actions are one of the most effective ways to show new people that they’re welcome in the company. Make a kind gesture by aiming to host a luncheon that focuses on your new employees. There’s no need to call attention to them unnecessarily, but if the company is small enough, you can ask the new people to provide a fun fact about them to give others a small insight into what makes them tick.
Be Accessible
Helping employees get settled within the first few days is certainly important, but it doesn’t replace the need to be available for them if they have questions in the weeks and months to come. If you’re not able to assume that role yourself, ask someone to act as a mentor. The simple knowledge of knowing that a seasoned co-worker is there to assist through any difficulties is enough to make any newly hired person breathe a sigh of relief.
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As you think of ways to help new people feel comfortable, try to remember back to when you first started at the company. What uncertainties did you have, and how did you navigate through them? By recalling that time in your own life, you’ll be more equipped to act as a valuable ally for the newest members of your company’s team.
